Chapter 1 Introduction
1.1 research background
Educational institutions can manage several aspects of student information, such as
enrollment, attendance, grades, and communication, with the help of a programme
called a student management system. The following background information is
necessary to consider when conducting research on a student management system:
Recognise that the student management system is being created for the specific
demands and requirements of the educational institution. It's crucial to consider the
institution's size (such as whether it's a small school or a sizable university), the
educational environment (such as K–12 or higher education), and any unique
characteristics or regulations when doing so.
Take a look at any processes or systems in place to manage student information. This
includes manual methods, spreadsheets, and out-of-date software. Identify their
benefits, drawbacks, and room for improvement.
Talk to all the people involved in handling student data, such as administrators,
teachers, parents/guardians, and the students themselves. Conduct surveys or
interviews to find out about their wants and worries surrounding student management.
Identify the precise features required in a student management system based on
feedback from important stakeholders and industry best practises. Tools for managing
student enrollment, attendance, and grades, as well as those for scheduling classes and
tests, reporting grades, and corresponding with parents and teachers, could all fall
under this category.
To guarantee a seamless data flow, consider any existing systems that need to be
integrated with the student management system. Integration with accounting or
financial systems for tracking fees and payments, human resource systems for staff
information, or learning management systems (LMS) are a few examples.
In order to prevent unauthorised access to or breaches of sensitive student
information, ensure that appropriate security measures are in place. Establish data
backup and recovery procedures while abiding by relevant data protection rules (like
the GDPR).
Users of the built user interface, including administrators, teachers, parents/guardians,
and students, should be able to do so with ease. Conduct usability testing to obtain
suggestions and improve the user experience.
Consider the scalability of the student management system to accommodate future
expansions in the student population or the addition of new features. Make sure the
system can be quickly modified to meet the needs of a certain institution.
Consider the cost of software development, licences, hardware requirements, training,
as well as ongoing maintenance and support when evaluating the financial impact of
implementing a student management system. Consider time savings, enhanced
efficacy, higher data accuracy, and improved communication when calculating the
potential return on investment.